Free incubator management software · Any country, any currency

Incubator management software
free for early-stage programs

Track every portfolio startup’s real financials: revenue, burn rate, cash runway. Manage cohorts, batch-invite founders, generate reports for your governing board or funding body. Used by technology business incubators, university incubators, and government innovation programs.

Free forever up to 25 startups · No credit card · Native integrations

Curious how it looks? Open the live program demo, cohorts, applications & mentors, no signup.

Built for every kind of incubator

Technology Business Incubators

Tech-focused incubation programs at any stage

University Incubators

Innovation labs and entrepreneurship cells inside universities

MSE / SME Programs

Small business incubation and capacity-building schemes

State / Regional Hubs

Government-backed incubation programs and policies

National Innovation Programs

Government-led innovation and incubation initiatives

Private Incubators

Independent early-stage and sector-focused incubators

The problem with existing tools

Managing an incubator on spreadsheets is a full-time job

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You chase 20 founders every quarter for financial updates that are already outdated

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Excel sheets for each startup, all in different formats, all manually maintained

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No easy way to report portfolio health to your governing board or funding body

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Most incubator tools don't connect to the payment gateways or accounting software your founders actually use

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You can't see which startup is about to run out of cash until it's too late

With Runway:

Portfolio startups connect Razorpay/Tally once, you get live numbers forever

One dashboard shows all cohort financials in the same format, always current

Auto-generate board reports showing portfolio health, runway, and growth

Real-time alerts when a startup's cash runway drops below 3 months

Batch-invite your entire cohort in one email; they're live in 10 minutes

Everything an incubator manager needs

Program management, portfolio tracking, and reporting, in one free tool

AI diligence briefNew

Evaluate applicants and portfolio startups faster: one click surfaces the market, competitors, comparable startups that won or died, and the questions worth asking.

Cohort management

Organise startups by intake year, sector, or program stage. Track each cohort's financial progress as a group.

Live financial dashboards

Real revenue, burn rate, and cash runway for every portfolio startup, pulled directly from their accounting and payment tools.

Batch invite founders

Onboard your entire cohort at once. Each founder connects their tools in minutes, no manual data collection.

Board & funder reports

Auto-generate portfolio health reports for your governing council, funding body, or LP update.

Early warning system

Automated alerts when a startup's runway drops below 3 months, revenue falls, or burn spikes unexpectedly.

Multi-user access

Add your team: program managers, mentors, advisors. Everyone sees the same live portfolio view.

Incubator management software: common questions

What does incubator management software do?

It replaces the spreadsheet you use to track your portfolio. Runway pulls each startup’s revenue, burn, cash and runway straight from the tools they already use, so the whole cohort sits on one dashboard that is current without anyone chasing founders for a monthly update.

Is Runway really free for incubators?

Yes, for up to 25 startups, with no credit card and no time limit. Beyond that there are paid tiers for larger programs, and founders in your cohort never pay at all.

How do startups get their numbers into Runway?

Founders connect a payment gateway, accounting tool or bank statement once (Razorpay, Stripe, Cashfree, Zoho Books, Tally, QuickBooks, Google Sheets and more), and the numbers refresh on their own. Founders with no integration can type figures in each month instead.

Do founders have to agree to share their data?

Yes. Each founder owns their account and chooses what your program can see. Nothing is visible to you until they grant access, which is also why the data stays accurate: it is their working dashboard, not a reporting chore.

Can I run more than one cohort or batch?

Yes. Cohorts are unlimited on every tier, including free. You can batch-invite a whole intake with one link, ask everyone for their numbers in one click, and generate a program report across any cohort.

What can I show a funding body or governing board?

Program reports pull cohort-wide revenue, burn, runway and growth into a summary you can export as CSV or print. They are free on every tier.

Does Runway work for a university or government incubator?

Yes. The tooling is the same whether you run a technology business incubator, a university programme, or a state innovation mission. Programs that take no equity work fine: nothing assumes you invested money.

Start managing your incubator on Runway, free

Manage up to 25 startups in your incubator free, forever. As your program scales, we’ll show you the next step inside the app: no forms, no sales calls.

Founders in your cohort always use Runway for free · Set up in 10 minutes · No credit card.